HCPS

The most advanced portion of the HCPS software is the motor fuel bill of
lading entry.  With a single entry, information is collected to report to the
state, create the payable, create the invoice, if necessary, adjust
inventory, and collect information for payroll, if necessary.

You can preset all of you information for your suppliers and customers,
so that when a bill of lading is entered, your payables and invoices are
correct.  This prevents invoices with incorrect prices or taxes from being
sent to the customer.  It also allow you to make sure that your suppliers
are charging the correct prices and taxes.

There is a complete inventory system included in the software.  Whether
you need to print a pricebook for your customer, track the sales of various
items, or complete a monthly inventory, it can be track through the
system.

This system is integrated with motor fuel and payables.  Once a bill of
lading or payable is entered, that information is recorded in inventory.

You will be able to view your inventory with every transaction listed.  
Whether it comes from sales, payables, motor fuel or inventory
adjustments, all transactions will be shown.

All of your various sales tickets can be entered and tracked through our
sales portion of the system.  Some of your sales tickets may be entered
through the bill of lading in the motor fuel section of the system.  
However, the rest of the invoices will be entered through this part of the
program.

There is contract tracking as part of the system also.  Whether you have
propane or fuel contracts, these can be tracked throughout the system.

Once all of the tickets are entered, the information can be viewed either
individually on a customers account, or combined through the many
available reports.

The software includes a complete accounts payable and cash
disbursement system.  It is also integrated with other parts of the system.

One of the integrated parts include the motor fuel.  Once a bill of
lading is put into the motor fuel part of the system, the payable is
automatically created in payables.  Once you receive confirmation of
the electronic draft of the payable, you simply put that information
into the system, and your payables are complete.

The payable system can be run as a fully automatic feature in which
once the payables are entered, they are tracked through the system
and you are able to print a check when they are due.  However, the
system can also be used to simply enter manual checks that may have
been written.

A complete payroll system is available in the system.  Whether you write
manual checks, print paper checks, or create electronic bank drafts, our
system can operate in the manner that your company functions.

We can integrate with the bill of ladings to determine transport driver
pay.  We also can pull in payroll data from your point of sale at the
c-store or you can use the time clock function within the system.

Once the payroll is completed, you will have the information available
to pay your taxes.  Additional reports will have information for your
monthly and quarterly tax reports.

HCPS software can provide a complete back office solution to your
c-store needs.  We can integrate into your current point of sale and bring
that data automatically back to the office.  We can also control your
price book.

The software does not need to be electronically integrated with your
c-store.  We can simply take the checkout sheets and enter those into the
system as another alternative.

Whether the data gets into the system electronically or manually, once
the data is entered, you will have many reports to check you sales.  
Inventory is tracked as part of these daily sales and pay outs.  House
charges can also be entered through the system.

The information from the c-store can be used to generate the many
reports you need.  Whether you need daily sales tracking or your sales
tax report, all of the information is ready for you.

This software include a complete general ledger.  This enables you to
print a profit and loss statement and balance sheet right from the
software.

HCPS provides several ways to print a profit and loss statement, along
with a budget control statement and cash flow statement.  Because the
quantity is also recorded on the sales of fuel, we can also provide you
gross margin reports in cents per gallon.